Job Bank

If you would like to utilize the job bank to advertise an open position, please send the job description as you would like it posted along with the desired post-through date to ms@bomampls.org or call 612-338-8627.

• Keep all preventative maintenance and general maintenance contracts up-to-date.
• Write all pertinent reports and distribute to appropriate client and project manager.
• Prepares and distributes project subcontracts and change orders as directed by Project Manager.
• Assists with the electronic and hard copy filing of all project documentation to include: Proposals, memos, letters, agendas, meeting minutes, etc.
• Maintains subcontractor database and profiles to include current contact name, phone, fax, address, insurance compliance information and circulates information as appropriate.
• Prepares and submits building permit applications.
• Enforces the Company’s policies and procedures applicable to the tasks performed.
• Assists in the updating of current marketing/advertising materials for bid packages and formal client proposals.
• Other duties and tasks as assigned by the Manager, Division Head or Project Manager(s).

• Education
• Required: High school diploma or equivalent
• Preferred: Four year college degree.
• Work Experience
  • Required: Two or more years of experience in an equivalent service, maintenance, and repair or similarly related company.
  • Preferred: Four years work experience in an equivalent service, maintenance, and repair or similarly related company.

• Ability to effectively answer and operate phone systems with multiple with multiple simultaneous calls.
• Basic software knowledge of Microsoft Word, Excel, and Outlook.
• Ability to communicate and work positively and professionally with clients, vendors, suppliers and co-workers.
• Ability to multi-task, handle deadline driven work and interact positively and professionally with multiple project managers
• Certificates, Licenses, Registrations
• Required: Drivers License.
• Language Skills
• Ability to effectively communicate, in English, (read, write and speak) is required as the overwhelming majority of customers, vendors, suppliers, and subordinates communicate only in that language.

1. Input and maintain information included in the database in an accurate and timely manner.
2. Work with multiple accounting/database systems.
3. Provide high level of customer service to internal and external clients in regards to information included in the database.
4. Serve as a liaison between the Lease Administration function and all users or providers of the information.
5. Work as requested with Technology Services to assure operational integrity of the systems supporting the lease database.
6. Prepare monthly rent and subtenant reports
7. Review Annual CAM reconciliations through desktop audits
8. Keep the Director informed of the status of projects and issues.

1. College degree required
2. Minnesota Real Estate License preferred
3. 3+ years of relevant real estate experience
4. Experience in reading and interpreting leases and or legal documents
5. Strong analytical skills
6. Excellent oral and written communication skills
7. Strong human relation skills in order to interact positively with a wide range of people
8. Good computer skills with working knowledge of Word and Excel
9. Very strong organizational skills and ability to handle multiple priorities
10. Ability to work in a team environment

• Assist with the management of leased and owned global real estate portfolio.
• Support real estate transactions including lease negotiation and administration.
• Conduct analyses of leased and owned properties.
• Provide budget, financial and status reports to manager.
• Track lease information, property values, rental rates and expense data.
• Assist in developing and executing strategies to achieve cost savings, enhance efficiencies and provide best in class service to internal clients.
• Develop and maintain positive working relationships with landlords, brokers and other vendors.
• Review and audit annual operating expense budgets and reconciliations.
• Manage real estate database records, ensuring continuous accuracy of same.
• Track upcoming lease expirations and other key dates.
• Manage small leasehold improvement build-out projects.
• Document compliance with corporate policies.
• Manage select vendor relationships (database hosting; lease abstraction).
• Partner with internal clients to resolve lien notices, public hearings and other matters relating to owned portfolio.
• Administrative work as necessary to support the above.

• Bachelor’s degree with 4 to 7 years experience in commercial real estate property management and lease administration for a combination of office and industrial asset

• Work experience demonstrating strong interpersonal skills, initiative, and the ability to deliver outstanding results in a fast-paced, multiple priority environment.
• Strong understanding of real estate industry, with particular emphasis on operational and financial performance.
• Ability to work independently.
• Strong financial understanding and analytical skills.
• Proficiency with lease management software (e.g., Lease Harbor), SharePoint, Excel and Microsoft Office.

• Create offering memorandums, proposals and additional marketing pieces using various design software (Quark, Photoshop, InDesign Illustrator, etc.)
• Prepare a variety of documents for prospects and clients using Microsoft Office software (Word, Excel, PowerPoint, etc.) Documents may include, but are not limited to the following: proposals, letters, agreements, reports, mailing lists, closing documents, expense reports and signage requests.
• Routinely list and update various public and internal databases on property availability and status. These databases include, but are not limited to: MNCAR, CoStar and Loopnet.
• Coordinate email marketing efforts with 3rd party websites and internal marketing department. Create and generate monthly mailings. Update internal document sharing site regularly. Track confidentiality agreements and send out packages to potential buyers.
• Assist with information gathering from available resources to aid brokers or support completion of assigned duties. Miscellaneous copying, filing, scanning, and tracking projects.

• Education
- Required:
•  4-year degree OR 5 years work experience in a support role.
• Work Experience - Required:
  • Minimum of three years work experience in a support role with heavy emphasis on design/marketing.
  • InDesign and Photoshop experience.

• Excellent administrative skills
• 50+WPM
• High proficiency in Microsoft Word, Excel, InDesign and Photoshop software.

• Preferred: Drivers License.

• Excellent grammatical and proofreading skills and above average writing skills.

• Math aptitude

• Ability to sit or stand for long periods

1. HR Support
• Setup workspaces for new hires and workspace clean-up for terminations
• Maintain floor plans
• Scanning and Filing
• Front Desk backup
• Responsible for Welsh U maintenance, documentation, state licensing, training set up, etc.
• Assist with Wellness activities and events
2. Provide admin support for routine Welsh office management duties as assigned for the following:
• Office equipment (non-computer related – e.g. copiers, mailing equipment, dishwasher, etc.)
• Maintain information on equipment location, serial numbers & lease expirations
• Assist with decision making on new equipment purchases & leases as well as renewals
• Request maintenance and repair of office machines & equipment
• Assist with coordination of office moves
• Office purchasing and vendor maintenance
• Meet with vendors and assist with decision making on vendor selection, products & services, including but not limited to:
• Office Supplies
• Coffee, soda and vending
• Onsite shredding and document disposal
• Offsite records storage & maintenance
• Plants & other office décor
• Purchase items (as approved by manager) for:
• First aid drawer
• Kitchen needs, including small appliances
3. Oversee companywide or intra-division projects, including:
• Administrative work (Word, Excel, Powerpoint, etc.) on special projects that affect the company as a whole (e.g. organization of network files, written departmental policy and procedure guides, updated job descriptions, etc.)
•  Business to Business referral rewards
• Maintain parking assignments
• Tickets & special offers for employees (movies, zoo, etc.)
• Responsible for employee recognition (birthday cookies and cards, anniversary awards)

• Education
• Required: high school diploma or equivalent
• Preferred: some college coursework
• Work Experience
  • Required: Minimum of three years work experience in an administrative role

• Excellent administrative skills
• 50+WPM
• High proficiency in Microsoft Word, Excel, Outlook, and Powerpoint

• Required: Excellent grammatical and proofreading skills

• Required: Math aptitude

• Ability to sit or stand for long periods

1. New business acquisition
2. Maintaining existing customer relationships
3. Providing efficient communication between RPS Operations and our customers.
4. Increasing Customer awareness of new products and services
5. Help formulate sales strategies

1. Minimum of 3 years sales experience
2. Experience selling to the commercial real estate industry
3. Bachelors or equivalent degree
4. High proficiency with technology
5. Resume and References

• Prepares the annual management plan and budget with the established goals and objectives of the owner. Ensures the property performs to this plan and budget.
• Supervises vendors, determining acceptable performance, administering contracts, and negotiating and resolving issues and disputes.
• Serves as a representative of the building and ownership in dealing with tenants, prospective tenants, vendors, city and associations.
• Provides timely and professional responses to tenant requests and inquiries. Assists in move-in / move-out process. Coordinates tenant improvements.
• Oversees engineering and maintenance activities and cleaning operations. Conducts building inspections and implements procedures to correct deficiencies.
• Ensures that property accounting and financial reporting are administered in a timely fashion. Prepares status reports on leasing, the market, and other issues relevant to the property owner.
• Manages construction and capital improvement projects at the property level.
• Hires, manages and trains personnel under his or her management. Settles any employee issues that may arise.